Nordic Star Products MFC-3420C Manual de usuario

MFC-3420CMFC-3820CNUSER’S GUIDE

ixTable of Contents1Introduction ... 1-1Using this Guide ...

7 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS6Use the dial pad and the chart on page 4-3 to enter a name for the Group.Press Menu/Set.(For example,

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 5Dialling optionsAccess codes and credit card numbersSometimes you may want to choose from several long

7 - 6 QUICK-DIAL NUMBERS AND DIALLING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you

REMOTE FAX OPTIONS 8 - 18Fax ForwardingProgramming a Fax Forwarding numberWhen Fax Forwarding is set to On, your machine stores the received fax in

8 - 2 REMOTE FAX OPTIONSSetting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax F

REMOTE FAX OPTIONS 8 - 3Setting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

8 - 4 REMOTE FAX OPTIONSRemote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and

REMOTE FAX OPTIONS 8 - 5Remote commandsFollow the commands below to access features when you are away from the machine. When you call the machine an

8 - 6 REMOTE FAX OPTIONSRetrieving fax messages1Dial your fax number.2When your machine answers, immediately enter your Remote Access Code (3 digits

PRINTING REPORTS 9 - 19Machine settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Pre

x3On-screen programming ...3-1User-friendly programming ...

9 - 2 PRINTING REPORTSSetting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours,

PRINTING REPORTS 9 - 3Printing reportsTo print a report1For MFC-3420C, press Menu/Set, 5.For MFC-3820CN, press Menu/Set, 7.2Press or to select t

10 - 1 MAKING COPIES10Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore maki

MAKING COPIES 10 - 2Making a single copy1Press (Copy) to illuminate it in green.2Load your document. (See Load documents on page 2-1.)3Press Mono S

10 - 3 MAKING COPIESOut of Memory messageIf the memory becomes full while you are making copies, the LCD message will guide you through the next ste

MAKING COPIES 10 - 4Using the Copy keys(Temporary settings)When you want to change the settings only for the next copy, use the Temporary Copy keys.

10 - 5 MAKING COPIESEnlarge/ReduceYou can select the following enlargement or reduction ratios.Auto sets the machine to calculate the ratio that fit

MAKING COPIES 10 - 6QualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in green.2Load your docume

10 - 7 MAKING COPIESOptionsUse the Options key to set the following copy settings only for the next copy.After you finish choosing settings using th

MAKING COPIES 10 - 8Paper TypeYou can change the paper type only for the next copy. Select the type of media that you are using to get the best prin

xiReception into memory (Not available for colour fax reception) ...5-9If the Memory Recei

10 - 9 MAKING COPIESPaper SizeYou can change the paper size setting only for the next copy.1Press (Copy) to illuminate it in green.2Load your docum

MAKING COPIES 10 - 10BrightnessYou can adjust the copy brightness to make copies darker or lighter.1Press (Copy) to illuminate it in green.2Load yo

10 - 11 MAKING COPIESContrastYou can adjust the copy contrast to help an image look sharper and more vivid.1Press (Copy) to illuminate it in green.

MAKING COPIES 10 - 12Sorting copies using the ADFYou can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on.1Press (

10 - 13 MAKING COPIESN in 1 copy (Page Layout)You can save paper by copying either two or four pages onto one page. If you want to print a poster, u

MAKING COPIES 10 - 142 in 14 in 1 (P)Poster (3X3)You can make a poster size copy of a photograph.For Poster copies, you cannot make more than one co

10 - 15 MAKING COPIESChanging the default copy settingsYou can change the default copy settings. These settings will stay until you change them agai

MAKING COPIES 10 - 16Colour Adjustment1Press Menu/Set, 3, 4.2Press or to select Red, Green or Blue.Press Menu/Set.3Press to increase the colou

10 - 17 MAKING COPIESLegal limitationsColour reproductions of certain documents are illegal and may result in either criminal or civil liability. Th

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 111IntroductionYour Brother machine includes four media drives (slots) for use with popular digi

xiiDelayed Batch Transmission(Not available for colour faxes)...6-15Setup for Polled Transmit (Standard) (Not available for

11 - 2 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)Basic flowEven if your machine is not connected to your computer, you can print photos directly

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 3Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key Lights: PhotoC

11 - 4 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)The machine can only read one Media card at a time so do not insert more than one card. The set

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 5Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.

11 - 6 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)Printing imagesBefore you can print an individual image, you have to know the image number.1Mak

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 7Paper Type & Paper Size5Press or to select the type of paper you are using, (10x15cm Gl

11 - 8 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Can

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 9Changing the default settingsYou can adjust the Print Quality, Paper & Print Size, Brightne

11 - 10 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)Brightness1Press Menu/Set, 4, 3.2Press to make a lighter print.—OR—Press to make a darker

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 11Colour enhancementYou can turn on the colour enhancement feature to print more vivid images.1P

xiii10Making copies ... 10-1Using the machine as a copier ...

11 - 12 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) White BalanceThis setting adjusts the hue of the white areas of an image.Lighting, Camera set

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 13Cropping:OnCropping:OffUnderstanding the Error MessagesOnce you are familiar with the types of

11 - 14 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)Using PhotoCapture Center™ from your PCYou can access the media card that is in the media driv

IMPORTANT INFORMATION 12 - 112For your safetyTo ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin po

12 - 2 IMPORTANT INFORMATIONImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

IMPORTANT INFORMATION 12 - 311Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of rec

12 - 4 IMPORTANT INFORMATIONTrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 113 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCECover Open The scanner cover is not closed completely. Lift the scanner cover and then close it again.

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3Out of Memory(May occur when the machine’s used as a printer)You can’t store data in the memory. (Fax

xiv12Important information ...12-1For your safety...

13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument jamsIf the document is jammed, follow the steps below.Document is jammed in the top of the AD

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5Printer jam or paper jamRemove the jammed paper depending on where it is jammed in the machine.Paper i

13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE2Pull up the jammed paper to remove it.Paper is jammed inside the paper tray1Pull the paper tray out o

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 72Pull up the jammed paper to remove it.Paper is jammed inside the machine.1Open the scanner cover by l

13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your machineIf you think there is a problem with your machine or the

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9Phone Line or ConnectionsThe machine does not answer when called.Make sure the machine is in the corre

13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinter Difficulties Horizontal lines appear in text or graphics.Clean the print head. (See Cleaning

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11PhotoCapture Center™ Difficulties (MFC-3820CN only)Removable Disk does not work properly.a) Have you

13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13STEP A: Colour block quality checkThe LCD shows:4Check the quality of the four colour blocks on the s

xvComputer requirements...S-7Consumable items...

13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCESTEP B: Alignment CheckThe LCD shows:9Check the 600 dpi and 1200 dpi test prints to see if number 5 m

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print pr

13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCEPacking and shipping the machineWhenever you transport the machine, use the packing materials that ca

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 175Attach the yellow protective bar.6Remove the paper tray and output paper support.7Wrap the machine i

13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridge

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19Routine maintenanceCleaning the scannerUnplug the machine and lift the document cover. Clean the scan

13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the machine printer platenBe careful not to touch the paper feed star wheels and flat cable,

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 21Replacing the ink cartridgesYour machine is equipped with an ink dot counter that automatically monit

13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 2310If the ink cartridge you installed is not a brand new one, please be sure to press 2.—OR—For each n

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instru

13 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE Brother multifunction machines are designed to work with ink of a particular specification and work

GLOSSARY G - 1GADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

G - 2 GLOSSARYCompatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.Contrast

GLOSSARY G - 3Gray scale The shades of gray available for copying and faxing photographs.Group number A combination of Speed-Dial numbers that are

G - 4 GLOSSARYPause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press Redial/Pause as many times

GLOSSARY G - 5Scan to Card (MFC-3820CN only) You can scan a black and white or colour document into a Media Card. Black and white images will be in

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 8 MB (MFC-3420C)16 MB (MFC-3820CN)Automatic Document Feeder (ADF)Up to

SPECIFICATIONS S - 2Print mediaWeight 10 kg (MFC-3420C)11 kg (MFC-3820CN)Noise Operating:Standby: 48 dB A or less35 dB A or lessTemperature Operatin

S - 3 SPECIFICATIONSCopyPhotoCapture Center (MFC-3820CN only)Colour/Black Colour/BlackCopy Speed MonoUp to 12 pages/minute (A4 paper) ColourUp to 10

SPECIFICATIONS S - 4Fax Compatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps: (MFC-3420C)33600 bps: (MFC-3

1 - 2 INTRODUCTIONControl panel overviewMFC-3420C MFC-3820CN3 4 5 6 71 210 9 83 4 5 6 71 211 10 9 8

S - 5 SPECIFICATIONSScannerMemory Transmission Up to 200*1/170*2 pages (MFC-3420C)Up to 480*1/400*2 pages (MFC-3820CN)Out of Paper Reception Up to 2

SPECIFICATIONS S - 6PrinterInterfacesPrinter Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode a

S - 7 SPECIFICATIONSComputer requirementsMinimum System RequirementsComputer Platform & Operating System VersionProcessor Minimum Speed Minimum

SPECIFICATIONS S - 8Consumable itemsNetwork (LAN) (MFC-3820CN only)Ink Black and 3 individual colour ink cartridges separate from the print heads.Se

I - 1 INDEXIndexAAccess codes, storing and dialling ... 7-5ADF (automatic document feeder) ... 2-1, 6

INDEX I - 2Search ...6-2Speed-Dial ...6-2Dual Access ...6-9EECM (Error Correctio

I - 3 INDEXGGray scale ... S-4, S-5Groups for Broadcasting ... 7-3HHELPdisplay messages ... 3-1navigation keys ...

INDEX I - 4RReceive Mode ...5-2External TAD ...5-1Fax Only ...5-1Fax/Tel ...

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access cardIf you plan to receive fax messages while away from your machine, carrying the Remote

R - 2 Press Menu/Set, 2, 5, 3.When you are at the machine:fax number where you want your fax messages forwardedfollowed by .Program Fax Forw

INTRODUCTION 1 - 31 Copy keys(Temporary settings):OptionsYou can quickly and easily select temporary settings for copying.QualityUse this key to tem

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in the

i THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.APPROVAL INFORMATIONBrother advises th

1 - 4 INTRODUCTION8 Navigation keys:Menu/SetLets you access the Menu to program and store your settings in the machine.When using the speaker or dur

INTRODUCTION 1 - 5Turning the machine to Power Save conditionWhen the machine is idle, you can turn it to Power Save condition by pressing the Power

1 - 6 INTRODUCTIONP. Save Setting Receive Mode Available OperationsFax Receive:On(default)Fax OnlyFax/TelExternal TADFax Receive, Fax Detect, Delaye

INTRODUCTION 1 - 7About fax machinesFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These are

1 - 8 INTRODUCTIONECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pro

INTRODUCTION 1 - 9Connecting the machineConnecting an external telephoneYou can connect a separate telephone (or telephone answering device) as show

1 - 10 INTRODUCTIONConnecting an external telephone answering device (TAD)SequenceYou may choose to connect an answering device. However, when you h

INTRODUCTION 1 - 11When the TAD is in use, the LCD shows Telephone.If you do not receive all your faxes, reduce the Ring Delay setting on your exter

1 - 12 INTRODUCTIONConnectionsThe external TAD must be connected as shown above.1Set your external TAD to one or two rings. (The machine’s Ring Dela

INTRODUCTION 1 - 13Using extension telephones (For U.K. only)It may be that your premises are already wired with parallel extension telephones, or y

ii

1 - 14 INTRODUCTIONThese phones are now connected as external devices as per page 1-9, because they are connected to the fax machine via the T-conne

INTRODUCTION 1 - 15Multi-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machi

2 - 1 LOADING DOCUMENTS AND PAPER2Load documentsYou can send a fax, copy and scan from the ADF (automatic document feeder) or from the scanner glass

LOADING DOCUMENTS AND PAPER 2 - 21Unfold the ADF Document Support.2Fan the pages well and stagger them at an angle. Make sure you put the documents

2 - 3 LOADING DOCUMENTS AND PAPERUsing the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Documents must b

LOADING DOCUMENTS AND PAPER 2 - 4About paperThe print quality of your document can be affected by the kind of paper you use in the machine.To get th

2 - 5 LOADING DOCUMENTS AND PAPERPaper capacity of the paper tray * You can copy only on A4, A5 and Photo Card (102 mm X 152 mm) paper.* You can rec

LOADING DOCUMENTS AND PAPER 2 - 6Paper capacity of the output paper support Output Paper SupportUp to 50 sheets of 80 g/m2 (A4) Transparencies and g

2 - 7 LOADING DOCUMENTS AND PAPERPrintable areaThe printable area depends on the settings in the application you are using. The figures below show t

LOADING DOCUMENTS AND PAPER 2 - 8,How to load paper and envelopesTo load paper or other media1Fan the stack of paper well to avoid paper jams and mi

iii Safety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNI NG

2 - 9 LOADING DOCUMENTS AND PAPER3Gently insert the paper.Make sure the print side is towards you and the paper is below the maximum paper mark.To l

LOADING DOCUMENTS AND PAPER 2 - 10To load envelopes1Before loading, press the corners and sides of the envelopes to make them as flat as possible.2P

3 - 1 ON-SCREEN PROGRAMMING3User-friendly programmingYour machine is designed to be easy to use with LCD on-screen programming using the navigation

ON-SCREEN PROGRAMMING 3 - 2Navigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for Gen

3 - 3 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer — 5 Mins2 Mins1 Min30 Secs0 SecOff

ON-SCREEN PROGRAMMING 3 - 42.Fax 1.Setup Receive(In Fax mode only)1.Ring Delay 01-04 (02)(UK only)00-05 (02)(Nordic countries only)Sets the number o

3 - 5 ON-SCREEN PROGRAMMING2.Fax (Continued)2.Setup Send(In Fax mode only)1.Contrast AutoLightDarkChanges the lightness or darkness of faxes you sen

ON-SCREEN PROGRAMMING 3 - 62.Fax(Continued)4.Report Setting1.XMIT ReportOnOn+ImageOffOff+ImageInitial setup for Transmission Verification Report and

3 - 7 ON-SCREEN PROGRAMMING3.Copy 1.Quality BestNormalFastSelects the Copy resolution for your type of document.10-152.Brightness —- +- +- +- +-

ON-SCREEN PROGRAMMING 3 - 84.PhotoCapture(MFC-3820CN only)1.Print Quality— NormalFinePhotoSelects the print quality.11-92.Paper & Size—10x15cm G

ivTo prevent injuries, be careful not to put your hands on the edge of the machine under the scanner cover.To prevent injuries, be careful not to p

3 - 9 ON-SCREEN PROGRAMMING4.PhotoCapture(MFC-3820CN only)(Continued)6.CroppingCropping:OnCropping:OffCrops the image around the margin to fit the p

ON-SCREEN PROGRAMMING 3 - 105.LAN(MFC-3820CN only)1.Setup TCP/IP1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that best suits y

3 - 11 ON-SCREEN PROGRAMMING5.LAN(MFC-3820CN only)(Continued)2.Setup Misc.1.Ethernet Auto100B-FD100B-HD10B-FD10B-HDSelects Ethernet link mode.See Ne

ON-SCREEN PROGRAMMING 3 - 120.Initial Setup(Continued)5.PBX(MFC-3420C only)— OnOffTurn on this function if the machine is connected to PABX (private

4 - 1 GETTING STARTED4Initial SetupSetting the Date and TimeYour machine displays the date and time and if you set up the Station ID it prints on ev

GETTING STARTED 4 - 2Setting the Station IDYou should store your name or company name and fax number on all fax pages that you send.It is important

4 - 3 GETTING STARTEDEntering textWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine.

GETTING STARTED 4 - 4Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol y

4 - 5 GETTING STARTEDSetting the Phone Line Type (MFC-3820CN only)If you are connecting this machine to a PBX or PABX, you need to change the Phone

GETTING STARTED 4 - 6General SetupSetting the Mode TimerThe machine has three temporary mode keys on the control panel: Fax, Copy and Scan. You can

v WARNI NG When you move the machine, grasp the side handholds as shown above. Do NOT carry the machine by holding it at the bottom. Use caution whe

4 - 7 GETTING STARTEDSetting the Paper TypeTo get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2.

GETTING STARTED 4 - 8Setting the Ring VolumeYou can adjust the ring volume when your machine is idle (not being used). You can turn the ring Off or

4 - 9 GETTING STARTEDSetting the Speaker VolumeYou can adjust the machine’s one-way speaker volume.1Press Menu/Set, 1, 3, 3.2Press or to select (L

GETTING STARTED 4 - 10Power Save SettingYou can customise the machine’s Power Save key. The default mode is On. Your machine can receive faxes or ca

5 - 1 SETUP RECEIVE5Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your machine. You can choose the m

SETUP RECEIVE 5 - 2To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press or to sel

5 - 3 SETUP RECEIVESetting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If

SETUP RECEIVE 5 - 4Setting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w

5 - 5 SETUP RECEIVEFax DetectWhen you use this feature, you don’t have to press Mono Start, Colour Start, or the Fax Receive Code51 when you answer

SETUP RECEIVE 5 - 6Printing a reduced incoming fax (Auto Reduction)If you choose On, the machine reduces an incoming fax automatically, so that it f

viChoosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a sock

5 - 7 SETUP RECEIVEAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an externa

SETUP RECEIVE 5 - 8Using a cordless external handsetIf your cordless telephone is connected onto the line socket unit and you typically carry the co

5 - 9 SETUP RECEIVEReception into memory (Not available for colour fax reception)As soon as the paper tray becomes empty during fax reception, the s

SETUP RECEIVE 5 - 10PollingPolling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other m

5 - 11 SETUP RECEIVESetup for Polling Receive with Secure CodeYou need to make sure you are using the same secure code as the other party.1If it is

SETUP RECEIVE 5 - 12Sequential PollingThe machine can request documents from several fax units in a single operation. You just specify several desti

5 - 13 SETUP RECEIVETelephone servicesBT Callsign (For U.K. Only)This machine feature lets you use the BT Callsign subscriber service which allows y

SETUP SEND 6 - 16How to faxYou can send faxes from the ADF (automatic document feeder) or from the scanner glass.Enter Fax modeBefore sending faxes,

6 - 2 SETUP SENDSpeed-DiallingPress Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-1.)Sea

SETUP SEND 6 - 3Faxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to

viiQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. (See Load documen

6 - 4 SETUP SENDOut of Memory messageIf you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the scan.

SETUP SEND 6 - 5Manual transmissionManual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.1If it is not

6 - 6 SETUP SENDBasic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

SETUP SEND 6 - 7Fax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In fax mode, press Fax Resol

6 - 8 SETUP SENDManual and automatic fax RedialIf you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start

SETUP SEND 6 - 9Dual Access (Not available for colour faxes)You can dial a number, and begin scanning the fax into memory—even when the machine is s

6 - 10 SETUP SEND4To change the default setting, press or to select On (or Off).Press Menu/Set.Go to Step 6.—OR—For the next fax transmission on

SETUP SEND 6 - 11Cancelling a job while scanning, dialling and sending the documentYou can cancel a job while you are scanning it into memory by pre

6 - 12 SETUP SENDAdvanced sending operationsBroadcasting (Not available for colour faxes)Broadcasting is when the same fax message is automatically

SETUP SEND 6 - 134When the LCD displays the fax number or name of the other party, press Menu/Set.You will be asked to press the next number.5Enter

viii Dialling operationsSpeed-Dialling1If it is not illuminated in green, press (Fax).2Load your document. (See Load documents on page 2-1.)3Press

6 - 14 SETUP SENDDelayed Fax (Not available for colour faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. T

SETUP SEND 6 - 15Delayed Batch Transmission(Not available for colour faxes)Before sending the delayed faxes, your machine will help you economize by

6 - 16 SETUP SENDSetup for Polled Transmit with Secure Code (Not available for colour faxes)When you choose Polled TX:Secure, anyone who polls the m

SETUP SEND 6 - 17TX LockThis feature allows you to prevent unauthorised access to the machine. When switched On, TX Lock prohibits most functions. T

6 - 18 SETUP SENDUsing TX LockYou must use a password to switch TX Lock ON and OFF.Setting Up the TX Lock for the First Time1Press Menu/Set, 2, 0, 1

SETUP SEND 6 - 19Changing the TX Lock Password1Press Menu/Set, 2, 0, 1.2Press or to choose Set Password.3Press Menu/Set.The screen prompts you t

6 - 20 SETUP SENDSwitching OFF TX Lock1When TX Lock is switched ON, press Menu/Set.2Enter a 4-digit password and press Menu/Set.The screen displays

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 17Storing numbers for easy diallingYou can set up your machine to do two types of easy dialling: Speed-D

7 - 2 QUICK-DIAL NUMBERS AND DIALLING OPTIONSChanging Speed-Dial numbersIf you try to store a Speed-Dial number where a number is already stored, th

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 3Setting up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by